Reason for leaving

Fixed-Term Contract Resignation Letter

Use this letter when your fixed-term contract is ending and you do not plan to extend it, or when you want to confirm in writing that you will leave on the end date. Some fixed-term contracts end automatically and need no letter, so check your contract first. State the end date and thank your employer.

When to use it

Your fixed-term contract is ending and you will not extend it, or you want to leave on its end date.

The template

Replace everything in [square brackets] with your own details before you send it.

[Date] Dear [Manager's name], I am writing to confirm that I will not be seeking an extension of my fixed-term contract as [Job title] at [Company name], which ends on [Contract end date]. My last working day will be [Last working day]. Thank you for the opportunity to work with you and the team during this time. I have valued the experience and what I have learned. I will complete my current tasks and prepare a handover before my contract ends. Please let me know if you need anything else from me, and how final pay and any outstanding holiday will be handled. Kind regards, [Your name]

Notice periods depend on your employment contract and local law. Check both before you choose your last working day.

Tips

Check whether your contract ends automatically on the end date or needs written notice.
Ask about final pay, unused holiday and any documents you will need, such as proof of employment.
Ask for a reference while the work is fresh.
If you might return later, say so politely.

Mistakes to avoid

Assuming no communication is needed, and leaving without a handover.
Forgetting to ask for a reference or confirmation of your employment.

Related resignation letters

Resignation Letter After a Short Time

You are leaving within weeks or a few months of starting.

Resignation Letter for a Toxic Workplace

You are leaving a difficult workplace and want to stay neutral and professional.

Resignation Letter for a New Job

You have accepted another offer and want to leave on good terms.

Resignation Letter for Career Growth

You are leaving to take on bigger challenges or change direction.

All resignation letter templates How to write a resignation email

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