Format

Resignation Letter for a Remote Job

When you work remotely, nobody sees you leave, so a good resignation letter spells out the practical parts: your last working day, when your access ends and how company equipment will be returned. Ask your manager for a call first, then send this letter as written confirmation.

When to use it

You work remotely and need to cover equipment, access and handover by message.

The template

Replace everything in [square brackets] with your own details before you send it.

[Date] Dear [Manager's name], Thank you for taking the time to speak with me earlier. I am writing to confirm that I am resigning from my position as [Job title] at [Company name]. My last working day will be [Last working day]. I have enjoyed working with the team, even though we have been apart, and I appreciate the flexibility and trust I have been given. Before I leave I will: - hand over my open tasks and write clear notes on each one, - make sure shared files and accounts are accessible to [Colleague's name or team], - return company equipment, including [Equipment list], once you tell me where to send it. Please let me know if there is anything else you would like me to cover, and how you would like me to say goodbye to the wider team. Kind regards, [Your name]

Notice periods depend on your employment contract and local law. Check both before you choose your last working day.

Tips

Ask when your accounts and system access will be switched off so you can plan the handover.
Ask how to return equipment and whether the company will arrange shipping.
Record where files and passwords for shared accounts are kept, and pass them on through approved channels.
Offer a short video call with your replacement if one is hired.

Mistakes to avoid

Forgetting to return equipment or to confirm it was received.
Leaving shared documents on a personal device or account.
Announcing your departure in a team channel before your manager agrees.

Related resignation letters

Short Resignation Email

You want a brief email to send after speaking with your manager.

Resignation Letter for a New Job

You have accepted another offer and want to leave on good terms.

Resignation Letter for Career Growth

You are leaving to take on bigger challenges or change direction.

Resignation Letter for Relocation

You are moving to another city or country and cannot continue in the role.

All resignation letter templates How to write a resignation email

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